As a result of a new House financial system, all SODs from the fourth quarter of 2010 onward will display new transaction codes while maintaining the same data transparency as before. These codes (AP for Accounts Payable; AR for Accounts Receivable and GL for General Ledger) will replace all previously used SOD transaction codes.
Transaction Codes (as of Oct. 1, 2010) |
Previous Transaction Codes and definitions | Notes |
---|---|---|
AP |
CB: FedEx / UPS consolidated billing payment |
All the same descriptive information will remain (payee, transaction description, voucher no., etc.) in the SOD. |
GL |
HV: Adjusting transaction changing accounting strip information (e.g., Budget Object Code, Legislative Year, Fiscal Year, Office Code, Program Code, etc.) |
The transactions are identifiable by using a combination of the “GL” code and the first 3 characters of the transaction number in the “voucher no.” field. These characters are: EMS (telecommunications services); |
AR |
CO: Cash receipt; funds received by, or returned, to House accounts from a Federal entity |
In most cases, it is possible to distinguish between cash receipts received by a federal entity vs public entity by “payee” field. |
Additional Codes:
GL LAW – charges for purchase of services for Public Law documentation.
GL FRM – Interface charge for goods purchased through Framing Office.