Office of the Chief Administrative Officer
This position is located in the Financial Counseling Directorate, Office of Finance, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House). Office of Finance provides financial management services to Leadership, Members, Committees, Officers, and Offices of the House. The Financial Counseling Directorate provides guidance and support to Leadership, Members, Committees, Officers, and Office of the House regarding their Official Expenses (including Members’ Representational Allowances) and processing reimbursement vouchers in accordance with the House rules and regulations. This position serves as an Accounts Payable Processor.
Key responsibilities include processing vendor invoices, coordinating vendor inquiries, working independently on assigned projects, and utilizing good judgement in handling and prioritizing work.
Grade level at time of appointment is determined by experience and designated level of responsibility. The position does not have supervisory/managerial responsibilities.
•Reviews and approves vouchers. Analyzes voucher submissions for completeness and accuracy. Ensures vouchers are in compliance with House rules and applies appropriate accounting strip information.
•Processes vouchers, vendor invoices, records and reports, as necessary, in accordance with established policies and procedures. Accurately enters payment requests into financial systems/software (e.g., PeopleSoft) as needed. Ensures payments are prompt, accurate, timely, and consistent with contracts, purchase orders, leases, and applicable rules and regulations.
•Ensures transactions are correctly reflected in the General Ledger (e.g., include the right codes) and works with stakeholders to resolve issues as needed. Uses financial systems/software to research and troubleshoot financial transactions. Takes appropriate action to resolve errors (e.g., duplication and/or discrepancies). Verifies and/or reconciles information/data entered into financial systems/software.
•Researches, interprets, and accurately applies relevant laws, rules, and regulations.
•Proactively engages with customers, providing them information/data in a timely manner and provides professional and consistent consultative solutions in response to customer inquiries.
•Communicates effectively with customers and provides consultative solutions to resolve critical issues that impede delivery of required services in a timely manner.
•Performs data entry and manipulates and/or retrieves information and data from automated systems for assigned areas.
•Maintains a positive working relationship with vendors/vendor representatives; provides feedback to inquiries from vendors concerning payments, policies, and procedures and gathers additional information from vendors as needed.
•Maintains and updates adequate, understandable records management systems in accordance with general standards. Retains records pursuant to the CAO Records Retention Policy and Schedule thereof.
•Provides first-tier support for financial systems (e.g., Hyperion and the Member Office portal).
•Minimum 5 years experience with/in applicable program area/discipline with an emphasis on customer service.
•Bachelor’s Degree in a discipline related to the position or an equivalent level of professional work experience preferred.
•Working knowledge of automated office systems and software programs, including financial systems/software, and ability to use them to enter data.
•Knowledge of the legislative environment, House, Office of Finance, and the operations thereof, preferred.
•Knowledge of relevant laws, rules, and regulations.
•Ability to understand and apply workplace policies, processes, practices, rules, and established procedures.
•Knowledge of payment processing, purchase orders, and contracts/agreements, preferred.
•Ability to establish effective working relationships with senior staff and other high-ranking officials.
•Ability to provide financial guidance to customers and stakeholders as needed.
•Ability to handle sensitive and confidential matters (both personal and operational) with tact and to exercise judgment and discretion.
•Organizational skills, accuracy, and attention to detail.
•Ability to successfully complete and apply applicable training, technical and otherwise.
•Ability to work effectively as part of a team or independently in an interdisciplinary work environment.
•All employees within CAO are expected to demonstrate the following general competencies: Accountability, Adaptability, Collaboration, Communication, Customer Orientation, Priority Management, and Problem Resolution.
Qualified candidates, please submit your resume online by following the instructions in this link: https://house.csod.com/ux/ats/careersite/1/home/requisition/7?c=house
Hiring for this position is governed by the Veterans’ Employment Opportunities Act. Applicants seeking veterans’ preference consideration should contact a CAO Human Resources representative at CAOHumanResources@mail.house.gov for further information.
**To be employed by a House office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law)
All applicants will be considered without regard to race, color, national origin, religion, sex (including marital or parental status), disability, or age.
Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only).
Title 1 of the Ethics in Government Act of 1978, as amended (5 U.S.C app§ 101 et seq.) requires certain House employees, to file Financial Disclosure Statements, for information please visit http://clerk.house.gov/public_disc/index.aspx.